Hospitality & Raffles Coordinator

You will be responsible for coordinating assistance to artists and customers during the show. You will also plan whatever raffles we are offering at the show (in the past, a simple 50/50 raffle). Attendance at a pre-show meeting may be requested.

In the past we have offered a 50/50 raffle, with drawings at 11, 12:30, 2, and 3:30. The 3:30 drawing in 2008 sold more tickets then the other three, you should add it if there is still a crowd. Attendance at the show drops off during the afternoon some years, and the winner must be present at the show. You are free to change the times and other details if you think it would be beneficial. Prices have been as follows:

1 ticket for $1

3 for $2

An arms-length for $5

A wingspan for $10

In 2004, we also had a quilt and cakes donated and raffled them, but had unimpressive results, perhaps due to a lack of promotion. Soliciting donated items from the artists for a raffle is another possibility; you may wish to look into this, with cooperation from the Artist Chair.

You will need to provide tickets, signage, and cans for the raffles. Tickets may be available from the boosters. You may also want to provide aprons to those selling tickets.

The hospitality crew sells raffle tickets as they walk the show. Please be advised that only adults can sell tickets; students may help with the (polite, please) yelling, but not handle money.

Raffle ticket prices and drawing times will need to be included in the map/directory provided to shoppers. Please contact the Artist Chair with this info.

Volunteers will be scheduled by the Volunteer Coordinator. Get a list of who to expect. You'll need to arrive around 9:30 am in order to be ready for the shoppers. Make sure your “people” know the show layout, and where the bathrooms are located. Each student volunteer should be assigned to a specific adult volunteer; write the "supervisor's" name on the student's nametag.

You may be asked to provide back-up to the PA person. It would therefore be a good idea to familiarize yourself with the operation of the PA system. The PA person will be assigned to your “crew” when PA operation is not required.

Artists will have been given booth numbers—these should be prominently displayed in their booths. They may need food (have a student from the kitchen take their order and deliver it), a booth-sitter, or something else.

Make sure everyone coming to work has signed in and that they remember to sign out when leaving. They should have a nametag. Please make sure that all students present at the show are on their best behavior and not just “hanging around.” If a student requires repeated attention, feel free to ask them to call for a ride home. Our show prides itself on the excellent service provided by our volunteers—keep up the good work!

Thanks for volunteering for this important job; if you need anything, please ask us!