rev. 4/07

Parking Lot Coordinator

Your job will be to organize and run the parking lot during the craft show, and during setup and tear-down. Attendance at at least one pre-show meeting will be requested.

Preparing for the show will involve securing the following:

*Parking cones, which Mr. Schoenherr may be able to get from the Driver's Ed area.

*Orange vests, available from the bandroom

*Signal Flags

*Signage, which should be in the band storage room. Please check it and make any necessary repairs. Also, make sure you know how many entrances will be used at the show. These should have bicycle flags or something (balloons will not work in cold weather) so they can be seen from a distance.

*2-way radios, also available from the band, although the use of more radios would be advised—if you can borrow them, do so. Make sure all batteries are good. These radios should be given to strategic lot personnel and shuttle operators, to someone trained in first-aid, to remote admission desks, the PA operator, and the show manager. Make sure everyone knows how to use them.

*If lawns can be used for parking (depending on weather), boards will need to be used to access those areas over the curbs. If this is the case, artists may be able to park on site and shuttles will not be necessary.

*Permission to use lots at Bethany & Riverwood churches, and Harvey Elementary—someone will need to call them. Harvey will be the best bet for artists, with Riverwood used for overflow artist parking if necessary. Bethany can be used for shoppers if necessary.

*Shuttle arrangements, providing transportation to artists parking off-site. Recommended hours are from 7:30-9:30 on Saturday and again from 3:30 to 4:30 p.m. Shuttle operators should also have radios. We do not shuttle shoppers.

*Please also contact the Sterling Heights Police and let them know of the show date and time.

*You may want to provide “Artist Vehicle” tags and a clipboard for recording license numbers. Request a copy of the crafter list from the Artist Manager.

*If there is snow in the lots, make sure you have shovels, including steel garden shovels, to clear snow.

Volunteers are recruited and contacted by the Adult Volunteers chair, who can provide you with a list. You may want to get in touch with these people before the show and let them know the plan of attack.

Please let all lot volunteers know that their food and beverages are on the house. This is an unpopular job, and we like to pamper them. Radio for hot beverages to be brought out if needed. And thank them, profusely, for their assistance!

Setup (Friday evening and Saturday morning):

Four volunteers will be requested. The job during this time is primarily to assist artists in finding where they are to unload and in keeping the fire lanes clear. The artists can park temporarily on the street near the cafeteria entrance while they check in (make sure that everyone parks on the school side of the circle to allow traffic to pass), then they should be directed to the appropriate doors.

Make sure to keep both staff and artists parked to the right side (away from the patio) of the driveway to the commons, so as to allow both foot traffic and vehicles to come and go. Leave a space or two open near the cafeteria entrance, for use by the shuttle vehicles, on Saturday morning. Also make sure to keep spaces around the gaps in the curbs open, to allow carts to get through. Parking cones should be used to help with this.

If artists are to park off-site, remind them of this. Shuttles should be available during Saturday setup times.

Make sure snow is cleared from curb gaps and a two places each in bandroom lot and back lots, so shoppers can get through.

During the show (Saturday 9:30-3:30):

Ideally you will have 8 volunteers during the peak hours of the show, from 9:30 until around 12:30. After noon you will need fewer; four have been requested.

Ample handicapped parking will need to be provided—in the past the lots by the flagpole entrance have been used for this. Block off one driveway to this area and make sure only handicappers are using it. Reserve some lawn to the south of this lot for additional parking.

Use parking cones, as needed, to control different entrances as lots are filled, and to guard spaces where gaps in the curb are needed for foot traffic. You may wish to “hide” behind cones in the main driveways.

When shoppers start arriving, route traffic clockwise around the building. Avoid parking people on the circle.

Depending on weather conditions, you will need to route shoppers onto the lawn areas or to auxiliary parking at Bethany Church of God (across Clinton River; make sure permission to park at Bethany has been secured) or at Jaycee Park (also across the street). Have someone with a radio a the back of the school to radio the front entrance crew when the lots are almost full.

As lots empty out, later in the afternoon, you may radio the people indoors to close admissions at the bandroom and gym entrances (assuming they are used). Park new arrivals at the other entrances.

Tear-Down (Saturday 3:30-6 pm):

Basically a repeat of setup— artists will need to be shuttled to their off-site vehicles and the streets and driveway kept open to traffic during loading. Again, make sure to keep a spot open near the patio entrance for shuttle vehicles. Volunteers may be released to go home at your discretion.

Thank you for volunteering for this important job! If you need anything, please call us!